Project Administrator

Deadline for receipt of applications: May 25th, 2025 23:59 AoE (26 May 2025, 13:59h Europe/Madrid Time)

IMDEA Networks is an internationally renowned research institute dedicated to advancing the science of networks. Located in Leganés, Madrid, the institute focuses on cutting-edge areas such as 5G/6G networks, IoT, machine learning, Big Data analytics, and network security.

We are seeking Project Administrators to join our Research Groups. The successful candidate will play a key role in managing administrative, financial, and technical aspects of research projects, ensuring compliance with funding agency requirements, and supporting the research teams.

Key Responsibilities:

• Prepare and archive project documentation. Maintain version control of documents.
• Organize schedules, meetings, and project-related events.
• Monitor budgets, expenses, and invoicing. Assist in preparing financial reports.
• Manage purchase orders, supplier payments, and fund requests.
• Update schedules and task lists (Gantt charts, Excel, etc.).
• Ensure all documentation is up-to-date and meets regulatory requirements. Upload and organize documents on collaborative platforms.
• Act as a liaison between different teams or departments. Send emails, reminders, and meeting invitations.
• Ensure compliance with internal or external procedures.
• Coordinate the purchase of materials or required services. Track deliveries, inventory, and equipment.

The position offers:

• Full-time contract with a competitive salary. The candidate’s experience will be considered.
• A dynamic, collaborative, international, and English-speaking environment.
• The opportunity to work on cutting-edge research projects in a prestigious institute.
• Professional development opportunities in project management.
• Interaction with top-tier researchers and international partners.
• Hands-on experience in European and national funding programs.

The position requires:

• Excellent communication skills in both Spanish and English, written and spoken.
• Strong attention to detail and excellent organizational and planning skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Effective communication skills and a proactive, problem-solving mindset.
• Team player with the flexibility to adapt to changing priorities
• Ability to work in a multidisciplinary and multicultural team.

Equal Employment Opportunity

IMDEA Networks Institute aims to increase the proportion of women, and therefore qualified female applicants are explicitly encouraged to apply. Until a balanced ratio of men and women has been achieved at the institute, preference will be given to women if applicants have similar qualifications. IMDEA Networks Institute actively promotes diversity and equal opportunities. Applicants are not to be discriminated against in personnel selection procedures on the grounds of gender, ethnicity, religion or ideology, age, sexual orientation (anti-discrimination). People with disabilities who have the relevant qualifications are expressly invited to apply.